HR Resources

Human Resources Team

Our HR Team is here to support all HR initiatives, processes, and programs in our Department.

HR Manager

Maria Jurado
Portfolio: Academic Faculty
maria.jurado@ubc.ca

Assistant HR Manager

Annie Lai
Portfolio: Term Faculty, Clinical Administrators
annie.lai@ubc.ca

HR Assistant

Adrian Whitehead
Portfolio: Staff, Students
604 827 4163
adrian.whitehead@ubc.ca

Clinical Faculty Coordinator

Ara-Leah Silva
Portfolio: Clinical Faculty
ara.silva@familymed.ubc.ca

Administrative Resources

Email and Systems Access

Once you set up your CWL, please contact MedIT Service Desk to set up your email address/alias for UBC FASmail. Your supervisor should also request network and systems access through MedIT. MedIT’s resources are located here, including:

Keys and Alarm

If you require keys and an alarm code, your supervisor can order them through our central department by emailing: dept.head@familymed.ubc.ca. The Security Group will send you an email once they are ready, and you will need to bring photo ID and a form of payment for the key deposit. You will be asked to provide a 4-digit code for alarm access, if required.

Booking Meetings and Equipment

To book meetings in the main board room or to rent equipment, please contact dept.head@familymed.ubc.ca.

Payroll and Time Entry

Hourly employees, please see instructions to enter time here.

Payroll’s calendar for time entry deadlines and payments can be found here.

For training guides, support requests and Workday updates, please visit the Integrated Service Centre.

UBC HR Resources

Staff Professional Development

UBC Continuing Professional Development: https://ubccpd.ca/about-us

Workplace Learning Courses: https://wpl.ubc.ca/

LinkedIn Learning for UBC: https://linkedinlearning.ubc.ca/

AAPS PD Resources: 1-1 Coaching is available to AAPS members https://hr.ubc.ca/coaching

CUPE 2950: Employees in CUPE 2950 are eligible to access professional development funds to take courses or classes outside of the University

Recruitment Process

  1. Send information to HR before creating a job posting – A formal description of the job must be discussed with the HR team
  2. Committee Selection – Selection committee members must engage in UBC EDIFY training prior to participating in the committee. Ensure that the committee is established upon the guide/ Ensure that the committee establishment considers the representation of employees within the organization.  
  3. Create a job posting and advertise the posting – Once approved by the HR team, create an accurate job description and advertise externally and internally. Please follow each employee group’s job advertisement policy.
  4. Review resumes and cover letters – Look for education and work experiences that align with the role. Ensure you have a large pool of applicants and if not, consider extending the application deadline. Engaging in hhiring equity training prior to the screening is recommended.
  5. Interviewing – Get to know short-listed candidates, potentially including a phone screen. You may consult the HR team as you develop the interview questions. In the case of virtual interviews, please keep equity considerations in mind.
  6. Selection – Contact at least 2 supervisory contacts before coming to a decision. Please refer to Search & Selection page on MedNet for resources.
  7. Offer – Make a verbal offer that includes salary, probation, benefits end date etc. Please refer to Making Offer page on MedNet for forms, templates and checklists.
  8. Employee Information to HR – feel free to discuss with the HR team at any point
  9. Onboarding begins! – Click here for onboarding resources.

You can find more information in the recruitment guide here.

Teaching Tracking and Payment Systems

The Teaching Tracking and Payment System (TTPS) is used by UBC’s Faculty of Medicine to document the teaching contributions of Clinical Faculty who teach in the MD Undergraduate Program (MDUP). Find more here.

Department Employee Groups

Faculty

Academic Faculty

Clinical Faculty

Term/Non-Tenured Faculty

Staff

Management and Professionals (M&P)

CUPE 2950

Non-Union Technicians and Research Assistants

Students

Graduate Research Assistants

Undergraduate Academic Assistant

Co-op Students

Work Learn Students